Product Delivery Request

After the goods are manufactured, the sales order has been booked according to the booking request; Based on the delivery schedule of the Sales orders, the sales support staff will make an shipment plan to arrange and estimated delivery; The warehouses based on the information on the shipment plan, prepare the goods and export according to the Product Delivery Request;

Product Delivery Request is a function on the ERP system, the sales support staff when planning shipments will create Product Delivery Request on the system; Shipment plan is a report that summarizes the Product Delivery Requestes for a period of time in the future

1. Basic information:

The following information is necessary and should be created before creating the Shipment request: (if not available before, it can be created during the selection of the corresponding item)

• Customer

• SO/ PI

• Term

• Shipping line...

2. Steps to follow:

Step 1: Access the function of creating new Manufacturing request on the system by following the link: Home page => Selling => Product Delivery Request => Add Yeu cau xuat hang (Add Shipment Request)

Step 2: Enter the Product Delivery Request details (Fields marked with * are required fields)

• Email người yêu cầu (Petitioner's email):

• Lý do xuất (Reasons for export):

• Tên khách hàng (Customer name):

• Tên người yêu cầu (Petitioner):

• Ngày giao hàng (delivery date):

• Địa chỉ khách hàng trên HĐ,ĐKKD (Customer address - address on contract/ business registration):

• Bộ phận yêu cầu (Department):

• Công ty xuất bán (Sales company ):

• Số đơn hàng bán (SO number):

• Số đơn hàng bán (Tách) (PI - Split sales order number):

• MST khách hàng (Customer Tax)

• Tên pháp nhân nhận, mua hàng (Consignee/ purchase legal entity):

• Sales person:

• Số PI cũ (Old PI number):

• Kho xuất (Source Warehouse):

• Shipment:

• Phương thức vận chuyển (Shipping method):

• Loại phương tiện vận chuyển (Shipping type):

Step 3: Enter the international shipping details

• Nhà xe (KDQT) (Transporters/ Freight forwarder):

• Shipping line:

• FWD (Forwarders):

• Ngày xuất hàng tại kho (Delivery date ):

• Term vận chuyển (Ecoterms):

• ETD (Estimated to Departure):

• Cảng đến PI (Port of Discharge):

• Cảng đi (Port of Loading):

• Cutoff C.Y (Cutoff container yard):

• Cutoff S.I (Cutoff Shipping Instruction):

• Total cont (Shipment):

• Cảng đến (Shipment):

• Booking No:

• Nước đến (importing country):

• Note:

Step 4: Choose available Payment term; or drag the cursor down to the end => Click on "Create a new Payment terms template” to create a new

Step5: Click on "Add row" to add one line, Click on "Edit" to Enter item details:

Step 6: Enter item informations (Fields marked with * are required fields):

• YCSX (Manufacturing request):

• Factory:

• Item code:

• Tên hàng trên đơn hàng (Item name - on Sales order):

• Tên nội bộ (Item name - product name):

• Lô (Bacth):

• Số PO của KH(Customer PO No):

• Customer Product Code:

• Mô tả (Description):

• SL yêu cầu (Qty requested):

• Thời gian đóng hàng (Packing time):

• Số cont (Qty of Cont):

• Bag code:

• SL thực xuất (Qty exported):

• Nhà máy đóng hàng (Packing factory)

• Đơn vị vận chuyển ra cảng (Transporters/ Freight forwarder):

• SL/bao (Qty per bag):

• Số bao yêu cầu (Qty bags requested):

• Số bao thực xuất (Qty bags exported):

• Total cont:

• Base Product Type:

Step 7: Enter the other information if need

• Tổng số lượng yêu cầu (Total Qty request):

• Tổng số cont ((Total Qty of cont):

• Lựa chọn Note (Note selection): Choose one of the available (Manual loading, Fumigation, Accreditation,...)

• Ghi chú xuất hàng (Note):

Step 8: Click on "Send email" => enter and choose the informations of email (To, Subject, Message...) => Click on "Send" to send email to Related people

Step 9: Return to the Delivery information page => Click on "Save" to save the genarated Product Delivery Request